Volunteer Admin Assistant (Chiang Mai)

Volunteer Admin Assistant for beautiful center in Chiang Mai (NOV-FEB ONLY!)

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Hello friends,

Will from Suan Sati here! We are searching for volunteers to assist us this winter retreat season at Suan Sati Retreat Center in Chiang Mai, Thailand. The roughly two month positions start from Nov 1st and Jan 3, respectively. Inquiries and messages for outside of those time periods will not be considered or responded to because we get so many responses when we post that it’s overwhelming. Sorry!

The duties are as follows:

Assist in answering emails
Data entry into spreadsheets
Basic accounting
Fill out check in forms prior to guest arrival
Prepare welcome packets for guests
Retrieve guests from town on check in day
Check in guests
Give property tour
Help facilitate workshops
Coordinate between guests and Thai staff
Assisting teaching team in various small tasks
Ideally, we are looking for someone with the following skillsets:

Friendly!
Highly organized
Proficient in written and spoken English (non-native speakers welcome!)
Proficient in Excel/Sheets
Confident with both leading and following
Comfortable living in community and simplicity
Social media skills a plus but not necessary
Great teamwork
Attention to detail
Able to see what needs to be done before being asked, i.e. self-directed
Excited about yoga, learning, and growth

If you feel like you fit the description above and are capable of fulfilling the duties, please read on for more details.

We are expanding our family to include a volunteer for this winter season, which runs from November until the end of February. This is a great position for someone who is interested in learning the business side of yoga retreats while also being able to live in a yogic environment for an extended period of time.

Your main role will be doing the admin listed above and also light day to day facilitation during the 6 day/5 night retreats. Please note that this is a non-teaching role, however, the right candidate may be invited to expand into facilitating workshops or even possibly teaching a class if you’re qualified. That is not guaranteed to happen though.

On the morning of the retreat, you’ll go into town to pick up the guests from a central location. You will be coordinating with management during pick up regarding who’s there and who’s yet to arrive.

In between retreats, you’ll be asked to check emails periodically.

You will be sharing admin duties with the manager, me, so you won’t be alone there.

If you enjoy creating content for social media, the opportunity is there for you to do so. This is not a requirement, however, it may help your chances to get hired.

Dates

There are two positions here, November 1st to Jan 8th and January 3rd to February 28th. The first position will be in charge of training the second position up for one retreat.

What’s in it for you?

One major benefit of this position is that you will be able to attend many, if not all of the yoga classes and workshops offered during the retreat. To truly immerse yourself in the magic of a retreat center led by skilled teachers is a golden opportunity for the right person.

You will have access to mentorship by the owner and manager, myself, in whatever arena you would like. You will learn how to run retreat by doing, and in addition, I’m available to coach you on yoga teaching, business, holding space, or whatever else I can help you with. It’s important to me that you walk out of your time here more skilled and confident than when you walk in.

You will have your own private room with shared bathroom on site. It’s a simple and cozy room with bed, mosquito net, storage for your things, and a fan. Due to the size of the room, this opportunity is only appropriate for a solo traveler.

Food! The food at our center is amazing, fresh, plant based, and prepared with so much love. We have a buffet 3x daily, and it’s always rotating so you won’t get bored of the food. If you love Thai food and tropical fruit, this will be a highlight for you. Seriously, go check our reviews and you’ll see food mentioned more than yoga.

There is a scooter for use if you feel confident driving one.

Between retreats, we have either 2 or 3 nights off. Most of the teaching team go into town to unwind between retreats, but you’re welcome to stay on site and enjoy the peaceful beauty with just the frogs to keep you company.

We do pay a small travel stipend of 10,000 baht, half payable upon arrival and half payable upon departure. If you leave before the end of the agreed upon period for any reason, you will not receive the second half of the stipend. If we ask you to leave before the end of the period, you will receive the second half of the stipend.

For the first position starting in November, you’re being asked to stay longer than 60 days so you’ll receive full reimbursment for any visas or extensions you’ll need to get.

If you have any special offerings, such as Reiki, bodywork, photography, etc., you may offer those during retreats and keep 100% of the proceeds. We will work together to set an appropriate price and help promote you.

If you’ve read this far and are interested, please contact us via email with your CV at info@suansati.com. We will not read messages sent through this platform as a filter to see who is paying attention to detail, such an important part of this position!

Thank you for your time!

With gratitude,

Will and the Suan Sati Family