Office and Retreat Manager

Office & Retreat Manager

We are seeking a full time, residential Office and Retreat Manager. This position is for someone who enjoys living communally on the land.

Job Summary

The Office and Retreat Manager is responsible for correspondence with the public, coordination and preparation of retreat bookings, organization of calendar, management of budgets and accounting, and dispersal of payroll. This position reports to the Director of Operations.

Experience, Qualifications, and Skills

Strong analytic ability and organizational skills

Strong written and verbal communication skills

Ability to handle multiple projects and timelines

Ability to work with different individuals and work styles

Ability to be self-motivated and self-managing and to work both independently and collectively

Highly detail-oriented and focused

Valid California driver’s license with clean CA DMV record

Flexibility and sense of humor

Passion for Oz Farm’s mission and work to educate apprentices, grow food for our community, and provide a beautiful space for retreats and events

A thoughtful communicator and caring community member with an interest in intentional living

Primary Responsibilities of the Job

Act as primary corespondent with the public by answering telephone and email

Manage and coordinate all current, future, and potential bookings for the retreat

Keep an up-to-date calendar of all weddings, retreats, and events on property

Work alongside our accountant to keep financial database current and balanced

Manage website and social media and write quarterly newsletters for mailing list

Manage incoming mail

Dispense payroll

Manage budgets

Update community members on Oz calendar in weekly staff meetings

Wash bedding after guests stays

Coordinate with house-keeping staff to ensure cabins and guest spaces are prepared for rentals

Coordinate with grounds keeper to ensure green space around guest spaces is well maintained

Coordinate with maintenance department to ensure safety and full functionality of cabins and guest spaces

Prepare and facilitate seasonal gatherings and celebrations for Oz Community and outer community when necessary

Contribute to farm apprentice education when necessary

Work on projects that add beauty, art, and interest to the Oz grounds and buildings

Occasional weekend work as Weekend Warrior to be predetermined with Managing Director

Design and implement infrastructure improvement projects for retreat space including but not limited to budgets, timelines, and priorities.

Be flexible with the tasks required for the business, depending on the needs of Oz Farm, which may include tasks other than those related strictly to the Job Description

Physical Requirements of the Job

1. While performing the duties of this job, the employee must be able to maneuver on uneven ground, sit for long periods of time, occasionally carry and lift up to 25 pounds, and be able perform daily repetitive hand motions as it pertains to computer mouse and keyboard.

Responsibility as Community Member

We are looking for someone who enjoys living communally, working closely and making decisions with others, and is a thoughtful communicator. The nature of living and working together is unique; a strong sense of self awareness, boundaries & needs, and the ability to communicate respectfully is important

1.Participate in weekly staff meetings
2. Abide by all Oz Farm Policies & Protocol
3. Participate in cooking rotation
4. Respect & care for communal spaces
5. Maintain kindness, communication, and care for other community members

Compensation

1. Compensation of this position is commensurate with experience
2. 3 days paid sick leave and 4 weeks vacation in the slow season.
3. Housing: We offer private housing for every staff member. We have a cabin onsite that will serve as your primary residence. In addition, we offer communal use of the Farm Kitchen and the entire land to inhabit and be a part of.
4. Food: Access to bulk staple pantry items. Harvest from the fields and orchards for personal consumption, or to take a dish to a potluck, etc. You must ask Farm Manager before harvesting large amounts of produce.
5. Tools: Use of Oz Farm tools for personal projects is permitted within reason and with respect to the needs of the farm.
6. Utilities: Propane, firewood, power, filtered well water, and internet are all provided.
7. Refrigeration and Storage: Private fridge plus shared use of Farm Kitchen fridge, and use of storage space on site for personal items.
8. Continuing Professional Development: To attend any workshops offered to the general public during the term of employment at no cost. This is conditional on the workshop having room for an additional student and subject to prior approval by the course instructor.
9. Pets: Pets are not encouraged, however, permissible by prior approval by community.

To Apply

Please refer to www.ozfarm.com for background on Oz Farm and our programs.
We are accepting applications until position is filled.

Qualified applicants should email a cover letter, resume, and list of current references to info@ozfarm.com with the subject “Retreat Manager Position.” Please tell us a bit about yourself and why you want to join the Oz Farm Community.

Women, non-binary, LGBT+, BIPOC, couples and families encouraged to apply.

Please email info@ozfarm.com with any questions regarding this position.  Thank you.

Desired skills
hospitality

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